Asset tracking solutions

Types of Asset Tracking Solutions

There are several types of asset tracking solutions, and each uses different technologies to help businesses track and manage their assets. The most common types of asset tracking solutions include

• Barcode asset tracking

  This is an asset tracking solution that uses barcode labels. The labels are printed on paper or plastic and contain a unique code. The code corresponds to an asset in the database. When the asset is scanned using a mobile device or a barcode scanner, the system retrieves the information associated with the code. This allows the users to access the asset information. Barcode asset tracking is commonly used in libraries, manufacturing, and inventory management. It is a cost-effective solution, but it requires a physical scan to access the asset information.

• QR code asset tracking

  With this tracking solution, assets are labeled with QR codes. A QR code is a 2D matrix code that can be scanned using a camera or a specialized scanner. When scanned, the code directs the user to a website, or it encodes text or other data formats. For asset tracking, a QR code can point to an asset's details, such as its name, location, and owner. This enables quick access to information by scanning the code. QR code asset tracking solutions are widely used in logistics, equipment tracking, and public services. They are affordable and provide more information than traditional barcodes.

• GPS asset tracking

  GPS asset tracking solutions use the Global Positioning System (GPS) to track the location of assets in real time. The assets are attached to GPS-enabled devices, such as smartphones or dedicated GPS trackers. These devices communicate with satellites to determine their location coordinates. The coordinates are transmitted to a central system, allowing users to monitor the asset's location on a map. This technology is widely used in vehicle tracking, fleet management, and logistics. It provides real-time location data and is useful for tracking moving assets.

• RFID asset tracking

  This is an asset tracking solution that uses radio frequency identification (RFID) technology to identify and track assets wirelessly. RFID consists of a reader, an antenna, and RFID tags. The tags are attached to the assets, and they contain microchips that store data. When an RFID reader emits a radio signal, it communicates with the tags. The tags respond by transmitting the stored data to the reader. This allows the system to identify and track the asset associated with the tag. RFID asset tracking is used in supply chain management, retail inventory, and access control. It enables fast and accurate asset identification, even without a line of sight.

Specification and maintenance of asset tracking solutions

The specifications of tracking assets depend on the type of technology used in the solution. For instance, GPS uses satellites to track the location of assets. Therefore, it requires satellite access to provide real-time location information. The satellites also need to be in place and functional for the system to work.

Moreover, GPS has a coverage range of up to 3000 miles. It can also track the speed of an asset moving up to 5000 miles every hour. It has high accuracy, with a margin of error of 10 to 20 meters. Additionally, the system is easy to install, affordable, and reliable. One of the downsides of GPS is that it requires battery power to function. Therefore, the devices need regular charging.

On the other hand, RFID asset tracking doesn't need satellite access. It uses tags attached to the asset and readers to track the asset. The tags contain information about the asset, such as a description, serial number, and the owner's contact information. When a reader comes into contact with the tag, it scans the information.

Due to its short-range communication, RFID can only track assets within a few meters. Its accuracy is also high, with a margin of error of only a few centimeters. RFID has a low operational cost and can track multiple assets simultaneously. Unlike GPS, RFID can track assets in real time without the asset moving through a defined portal. The system is also reliable and easy to implement.

However, RFID has different types with varying specifications. For instance, active RFID uses battery-powered tags that constantly send signals to the readers. They have a long range of up to 100 meters and can track assets in real time. However, the tags need regular battery replacement and can be expensive.

Passive RFID tags don't have batteries. They rely on the electromagnetic field created by the reader to power the tag and scan the information. They are affordable but have a short range of a few centimeters. Their downside is that the reader has to be in close contact with the tag to scan the information. Moreover, they cannot track assets in real time.

Asset tracking solutions have different maintenance requirements depending on the type and technology. However, here are some general maintenance tips for effective asset tracking. 1. Regular system health checks. Users should monitor the health of the tracking system to ensure it works well. They can do this by checking the battery level, looking for signs of damage, and testing the tracking system. 2. Keeping software up to date. Users should install all the available updates released by the manufacturer. The updates help improve the performance and functionality of the asset tracking solution. 3. Cleaning the tracking devices regularly to remove any dirt or dust that may interfere with their performance. 4. Training employees on how to use the asset tracking solution effectively. The training can be done when implementing the solution or when there are updates to the system.

How to Choose of Tracking Solutions

When choosing an asset tracking solution for a business, consider the following:

• The tracked asset's nature

  Before selecting a tracking solution, consider the kind of asset to track. If the assets are in transit, a solution that works offline, such as a geofencing-based tracker, can be helpful. If the assets are equipment in the office, an RFID-based solution can work since the assets are always in the vicinity of the readers.

• Business needs

  Different businesses have various needs. Some businesses may need to track their assets in real-time, while others may track them periodically. Depending on the need, one can select a tracking solution that offers real-time tracking, such as GPS-based solutions, or a solution that tracks the asset's location occasionally, such as barcode-based solutions, which require human intervention.

• The budget

  Asset tracking solutions with higher accuracy levels are more costly. For instance, setting up an RFID-based system can be expensive due to the cost of readers and tags, which provide asset tracking at the millimeter level. A GPS-based solution can be cheaper because the only requirement is a mobile phone with a GPS chip, which is affordable. A company should select a solution that it can afford while not compromising its asset tracking needs.

• The level of accuracy required

  Different asset tracking solutions offer various accuracy levels. Selecting a solution that offers the required accuracy level is important. For instance, if tracking the location of a small, high-value asset such as a laptop, a GPS tracker combined with a cellular signal can provide the high accuracy needed to prevent loss. But tracking the location of a shipping container can be done with a satellite-based solution, which is less accurate than a GPS-based solution.

• Implementation time and scalability

  Some asset tracking solutions can be implemented immediately, such as mobile apps, while others may take a while, such as RFID systems, which need infrastructure setup. Choose a solution that can be implemented within the desired period. Also, consider the scalability of the solution. Will it be easy to track more assets in the future using the same solution?

• Integration with existing systems

  Consider whether the asset tracking solution integrates with the business's existing systems, such as inventory management systems, ERP systems, or logistics management systems. This integration can improve visibility and streamline operations.

• Data security and compliance

  Asset tracking solutions collect and transmit data, so it's important to ensure data security and compliance with industry regulations. Evaluate the security measures of the tracking solution, such as encryption, authentication, and access control, to protect sensitive asset data.

• Ease of use and implementation

  Consider the ease of use and implementation of the asset tracking solution. Some solutions may require extensive training for employees, while others may be more intuitive and easy to use. Additionally, evaluate the time and effort required for implementation, including any necessary infrastructure or system integrations.

How to DIY and replace asset tracking solutions

Here are some of the ways to replace DIY and replace the following solutions:

• Replacements of GPS tracking systems

  To replace a GPS tracker, first remove the old device. Then, the new tracker should be charged until the battery is fully charged. After that, the new tracker should be turned on and placed in the same location as the old one. Finally, the new tracker should be connected to the app or website that controls the tracking.

• Replacements of RFID tracking

  To replace an RFID tracker, first remove the old RFID tag or scanner. Then, the new tag or reader should be scanned to match the system being used. After that, the new equipment should be programmed to communicate with the existing infrastructure. Finally, the new equipment should be tested to ensure it works with the system.

• Replacements of Asset tracking software

  To replace asset tracking software, first, stop using the old software. Then, the data from the old software should be moved to the new software that is being adopted. After that, the new software should be set up to meet the organization's needs. Finally, the new software should be tested to ensure it works correctly before fully implementing it.

• Replacements of barcode tracking

  To replace a barcode tracking system, first stop using the old system. Then, the new barcodes should be printed and programmed. After that, the new system should be set up to track the assets. Finally, the data from the old system should be moved to the new system.

• Replacements of Bluetooth tracking

  To replace Bluetooth tracking, first stop using the old Bluetooth devices. Then, the new Bluetooth devices should be connected to the system. After that, the new devices should be configured to track the assets. Finally, the system should be tested to ensure it works correctly.

Q and A

Q1: How long does the battery last on asset tracking devices?

A1: The battery life of a tracking device can vary depending on several factors, such as usage, technology, and tracking frequency. Some have batteries that can last up to 2 years, while others can last up to 5 days but charge quickly.

Q2: Can tracking devices be hidden?

A2: Yes, it can be tracked and even disguised to look like a common object, such as a button or a plant. However, it is illegal to track someone's asset without their consent.

Q3: What is the difference between GPS and asset tracking?

A3: GPS tracking provides location information using satellite technology. On the other hand, asset tracking solutions use various technologies, including GPS, to provide location and information about the assets being tracked.